New York State Department of Health – Case Study

Managing 30,000+ Assets Across 33 Locations with Barcode-Based Tracking

About the New York State Department of Health

The New York State Department of Health (NYSDOH) works to protect, improve, and promote the health, productivity, and well-being of all New Yorkers. It provides statewide initiatives to improve population health, ensure high-quality care, and expand healthcare access across the state.

The Challenge: Tracking Assets Across a Large-Scale Network

The NYSDOH was managing over 30,000 assets distributed across 33 locations. Their manual processes and outdated systems created several operational challenges:

Inadequate Visibility: Asset location and inventory records were difficult to manage and keep up to date.
Cost Concerns: Needed a low-cost solution that wouldn’t require significant investment.
Ease of Use: System needed to be simple enough for technical staff to adopt quickly.

"Our big need was to have current asset inventory and be able to track where our assets are across multiple sites across the state."
– Michael Wein, Department Representative

Why NYSDOH Chose Our System

Our Inventory System and Asset Tracking Solution offered the NYSDOH everything they needed:

Affordability: Met budget requirements without sacrificing functionality.

Ease of Use: Techs quickly learned to use the system and mobile app.

Import Feature: Allowed quick data transfer and system setup.

Real-Time Visibility: Gave accurate updates across all 33 locations.

“The system is really easy for the techs to learn and use.”

Check Our Inventory Management System’s Features →

Inventory management system showing full transaction workflows including receive, move, pick, pack, ship, and maintenance

Implementation and Results: Accuracy and Accountability at Scale

“Not only is the system budget friendly, but it also helps save the department additional money through greater efficiency by effectively tracking equipment.”

The implementation of our Systems’ solution allowed NYSDOH to:

Track Assets Across the State: Provided visibility and control of over 30,000 assets.

Enable Strategic Planning: Real-time data supports better decisions on asset replacement.

Increase Efficiency: Reduced manual labor and saved money through streamlined processes.

Looking to Track Assets Across a Large-Scale Operation?

If your agency or organization needs a scalable, cost-effective solution for tracking assets and inventory, our Systems can help.

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