8-2-8 Urgent Care – Case Study

Tracking Medical Supplies and Expiry Dates with Barcode-Based Inventory

About 8-2-8 Urgent Care

8-2-8 Urgent Care is a walk-in clinic and urgent care facility based in Oceanside, California. Known for its professional staff, minimal wait times, and high-quality patient care, the clinic serves a high volume of patients and manages an extensive range of medical supplies and equipment daily.

The Challenge: Managing Expiring Inventory with Manual Processes

With hundreds of items like injections, iodine applicators, alcohol pads, and scrub brushes, Tracking Asset with spreadsheets was no longer viable. The clinic faced:

Manual Tracking Burden: Spreadsheets were inefficient and prone to errors.
Expiration Risk: Needed to monitor expiry dates of perishable medical supplies.
Lack of Visibility: No easy way to see what inventory was on hand or about to expire.

“Efficiently overseeing medical supplies and being able to appoint expiry dates to each stock item was critical.”

Industry

Healthcare

Key Challenge

Tracking high volumes of medical supplies manually
Managing expiration dates for perishable medical inventory
Risk of human error using spreadsheets and manual methods
Lack of reporting functionality for audits and restocking

Benefits

Cloud-based inventory management system (BarCloud)
Configurable expiration date tracking and alerts
Barcode support for fast and accurate dispensing
Time saved with automated reporting and reduced errors

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Why 8-2-8 Chose Our Software

After researching various Inventory System, 8-2-8 Urgent Care selected our cloud-based solution for its:

Ease of Use: Simple interface and clean layout helped staff onboard quickly.

Barcode Scanning Support: Enabled faster data entry and eliminated human error.

Expiration Alerts: Alert feature notified staff when items were approaching expiration.

Configurable Reporting: Allowed creation of custom reports to match operational needs.

Check Our Inventory Management System’s Features →

Implementation and Results: Accuracy, Time Savings, and Scalability

“Our System provided faster information entry and more accurate inventory counts by eliminating human error.”

With Our System, the clinic eliminated manual tracking and gained full visibility over its stock:

Key outcomes post-implementation:

Time Savings: Faster tracking and reporting reduced administrative burden.

Improved Accuracy: Reduced errors by using barcode scanners for input.

Expiration Control: Proactively removed expiring items with alert system.

Audit Readiness: Configurable reports provided quick, organized overviews.

Looking to Streamline Healthcare Inventory Management?

If your healthcare facility needs visibility, expiration tracking, and reporting, our system can help.

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