Hamblen County Department of Education – Case Study

Saving Time and Simplifying Equipment Tracking Across School Campuses

About Hamblen County Department of Education

Located in Morristown, Tennessee, the Hamblen County Department of Education serves over 10,000 students from Pre-K through 12th grade. The district is committed to preparing students for future success and needed a reliable system to track thousands of computers and network equipment across multiple schools.

The Challenge: Locating Equipment and Eliminating Spreadsheets

The school district faced the daunting task of managing a large inventory system of technology equipment:

Lack of Visibility: No centralized way to locate and manage assets efficiently.
Spreadsheet Dependency: Equipment tracking was spread across multiple spreadsheets and outdated software, creating inefficiencies.
Federal Compliance Needs: Equipment purchased with federal funds needed to be easily located and accurately reported.

“Our need is being able to locate all equipment purchased with federal funding monies quickly and accurately.”

– Shawn Kerr, Hamblen County Representative

Industry

Education

Key Challenge

Tracking computer and network equipment across multiple campus locations
Needed to eliminate spreadsheets and improve accuracy
Required user-friendly solution with minimal technical knowledge
Compliance with federal funding traceability requirements

Benefits

Time and cost savings through simplified equipment tracking
Replaced spreadsheets with a barcode-based solution
Configurable reporting and check-out features
Quick implementation and strong support team

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Why Hamblen County Chose Our Systems

After an extensive search and evaluation, Hamblen County implemented our Systems Barcode Inventory System-Based Asset Tracking Solution due to:

Simplicity and Usability: Minimal training required; easy for staff with limited technical background.
Barcode-Based Efficiency: Eliminated the need for multiple spreadsheets and manual data entry.
Configurable Features: Reporting and check-out tools tailored to district needs.
Strong Support Team: Guided implementation and provided fast, effective assistance.

Check Our Asset Management System’s Features →

inventory-requisition-and-my-work-assets-that helps government entities to view inventory

Implementation and Results: Faster Tracking and Increased Productivity

“The benefit is a huge time saver for us as we are able to use one point for data entry and reporting.”

– Shawn Kerr

With our System’s Asset Tracking Solution, the district transitioned to a centralized and automated process:

Key benefits post-implementation:

Time Savings: One point of data entry and reporting improved efficiency significantly.
Improved Accuracy: Assets are now easily located and tracked with barcode labels.
Higher Productivity: Staff spends less time managing equipment and more time supporting students.

Looking to Modernize Your School District’s Equipment Tracking?

If your district needs to reduce spreadsheet chaos and streamline asset management, our Systems can help.
Contact us to schedule a demo today at barcloud.com

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