NCDHHS – Case Study

NCDHHS Tracks 2,000+ IT Assets with Barcode-Based System During Facility Transition

About NCDHHS

The North Carolina Department of Health and Human Services (NCDHHS) manages health-related services and resources across the state. During a major facility relocation, they needed a reliable system to track thousands of IT assets in real time and ensure nothing was lost or duplicated during the move.

The Challenge: Spreadsheets Couldn’t Keep Up with Growth

NCDHHS relied on spreadsheets to manage inventory, which made it difficult to:

Maintain accurate asset records
Locate items on demand
Track surplus or newly deployed equipment
Run reports or plan for audits

With over 2,000 assets like monitors, iPads, computers, and phones to manage, the system lacked the functionality they needed to scale.

Why They Chose BarCloud

After comparing multiple solutions and participating in several online demos, the NCDHHS team selected our Inventory System and Asset Tracking Solution due to:

Barcode-based tracking for better asset accuracy
Custom reports and search filters for rapid access to asset details
Strong customer support and training
iOS mobile compatibility , enabling tracking from anywhere

“After doing the online demo with several products and meeting internally, we felt that BarCloud's Inventory System and Asset Tracking Solution was feature-rich and more flexible to meet our needs.”

Check Our Inventory Management System’s Features →

Industry

Government / Health Services

Key Challenge

Tracking over 2,000 IT assets using spreadsheets
Transitioning to a new facility without real-time inventory control
Inability to run detailed, accurate inventory reports
Needed a mobile-friendly solution with iOS compatibility
Required visibility into surplus and deployed equipment

Benefits

Barcode tracking and robust search functionality
Detailed, customizable reports for audits and planning
Easy onboarding and smooth transition across multiple locations
Significant time savings compared to spreadsheet tracking
User-friendly interface with iOS mobile app support
Flexible, feature-rich solution with great customer support

Implementation and Results: Speed, Accuracy, and Insight

Thanks to the intuitive design of the system, NCDHHS was able to:

Quickly onboard all new equipment and team members
Transition smoothly into the new facility
Run reports to identify asset location, warranty info, and surplus items
Save significant time previously spent on manual data entry

Powering the Future with Efficient Asset Management

With Our System, NCDHHS gained a scalable, flexible, and easy-to-use system that continues to support their growing needs.

“The ability to customize reports and easily search for assets has been a huge help during our transition.”

Upgrade Your Asset Tracking Today

If your organization needs accurate inventory reporting and seamless transitions across locations.
Contact us to schedule a demo today at barcloud.com

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