South Florida Vascular Associates – Case Study
About South Florida Vascular Associates
Founded in 2001, South Florida Vascular Associates (SFVA) is a leading endovascular medical practice serving patients in Broward and Palm Beach counties. With three advanced endovascular suites, SFVA offers minimally invasive, office-based solutions for treating vascular conditions, reducing pain and recovery time compared to hospital surgeries.
The Challenge: Tracking Medical Supplies Across Procedures and Offices
-
Complex Inventory Needs: Needed to track inventory from receiving to usage per patient/procedure.
Items had expiration dates and batch/lot numbers, requiring tight control. -
Manual Inefficiencies: Human error and redundant data entry slowed processes.
The outdated system couldn’t generate reports or handle varied barcode formats. - Compliance and Reporting Gaps:Required detailed insights into costs, inventory levels, and item history.
"Products change every day and the System program keeps it easy. The system can use the same stock item with different suppliers."
– Fernando Lebron, SFVA Employee
Industry
- Healthcare
Key Challenge
- Tracking 2,500+ medical supplies across offices
- Manual, error-prone, and slow processes
- Needed cost reports tied to procedures
- Old system (WASP) lacked flexibility and reporting
Benefits
- Barcode tracking with batch/expiration control
- Custom cost and inventory reports
- Quick setup with Excel import
- Real-time multi-location visibility
Why SFVA Chose Our System
After consulting with a nearby hospital using our Inventory System solution, SFVA chose Passport for its:
- Barcode Scanning & Automation: Wireless scanners and Zebra printers enable fast receiving and issuing.
- Real-Time Tracking: Inventory instantly updated with lot number, expiration date, and location.
- Custom Reporting & Data Import: Configurable reports on usage, costs, and stock levels; easy Excel import for onboarding.
- User-Friendly Setup: Intuitive interface and affordable licensing made implementation seamless.
Implementation and Results: Streamlined Inventory, Faster Operations
“Implementing was very easy. We had our staff working with the system in less than a week.”
– Fernando Lebron
The SFVA team transitioned quickly with support from our Asset Tracking System:
- System configured with Passport Stock, wireless scanner, and Excel Import Module
- Inventory data imported and barcodes applied to stock
- Staff trained and onboarded within a week
Key Results:
- Time Savings: Faster inventory tracking, reduced manual entry
- Improved Accuracy: Eliminated human error, barcode-enabled updates
- Procedure Insights: Tracked inventory by procedure for cost transparency
- Compliance Ready: Batch/lot, brand, and expiration data managed seamlessly
“We keep track of all items used during procedures. At the end of the day, the reports tell us what we used and what to reorder.”
Looking to Modernize Healthcare Inventory for Greater Efficiency?
If your medical practice needs better visibility, traceability, and reporting across procedures, our system can help.
Contact us to schedule a demo today at barcloud.com
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