Military Inventory System & Asset Tracking Software
The industry-leading barcode solution that meets all military tracking needs
We help all branches of the U.S. Military keep track of medical supplies, parts, equipment, targets, weapons, gear, vehicles, tools and more no matter where they are
Military-Grade Inventory Management & Asset Control
Mission-ready control of every military supply, tool, and piece of equipment
BarCloud helps all branches of the U.S. Military maintain complete visibility over mission-critical inventory and equipment—across bases, supply rooms, overseas installations, armories, depots, and classified environments. Our Military inventory and asset management platform provides tamper-proof accountability, cross-base visibility, gov-spec hardware, and compliance-ready reporting for every unit, program, and command.
What Is the Best Military Inventory Management Software?
Military-grade inventory control with unmatched accuracy
BarCloud is built specifically for military logistics, materiel management, and government supply chain operations. Whether you’re with the Army, Navy, Air Force, Marine Corps, Space Force, National Guard, Coast Guard, or a government contractor, our military inventory reporting and analytics platform delivers the real-time visibility and auditability needed to support mission readiness.
Tamper-Proof History
(cannot be edited—even by admins) Essential for inspections, audits, investigations, and controlled-item tracking.
DoD & Government Form Reporting
Create configurable reports that match DoD/gov requirements—many forms already supported.
Workflows Designed for Military & Government Logistics
Built around custody transfers, chain-of-command approvals, armory processes, compliance, and inventory accountability.
Gov-Spec Barcode Scanners for Classified Areas
Hardware with Wi-Fi, microphones, cameras, and RFID removed for secure environments.
Military Multisite Inventory System
Unified control over multiple bases, depots, and supply locations
Military organizations often manage distributed inventory across bases, supply points, and overseas facilities. BarCloud’s Multisite Inventory System gives you enterprise-wide visibility without forcing separate systems for each base—unlike most other providers.
- Each base sees only its own local data
- HQ has full global visibility
- Standardized processes enforced across the entire command
- Centralized control with decentralized operations
Advantages of Our Military Inventory Management System
Increase accuracy, accountability, and operational readiness
BarCloud gives military units and commands the ability to track, verify, and control inventory with precision. Top advantages include:
- Single system for inventory, assets, and equipment
- Fast barcode inventory counts across multiple bases
- Unlimited DoD/gov-ready reporting
- Maintenance scheduling for mission-critical equipment
- Real-time visibility into every supply, part, consumable, or serialized item
- Secure deployment options (Cloud, On-Premise, Self-Hosted)
- Support for armories, motor pools, supply rooms, tool rooms, logistics hubs, and depots
Military Inventory Management Features
Robust military inventory control built for logistics & supply operations
Inventory management is the foundation of military operations. BarCloud’s Military Inventory System ensures complete accuracy across logistics operations, supply chains, and on-base inventory workflows.
Inventory Capabilities:
- Configurable gov/DoD reporting
- Import/export inventory data
- Receive, move, issue, transfer, and adjust inventory
- Track consumables, serialized items, weapons components, parts, and supplies
- Real-time inventory visibility across bases and warehouses
- Min/max thresholds + automated alerts
- Purchase order management
- Sales order management (for contractor workflows)
- AI-powered inventory forecasting
- Cycle counts & full physical inventory counts
- Historical inventory data & tamper-proof audit trails
- Inventory picklists, pack & ship
- Default locations, flags, and notes
- Support for gov-spec barcode scanners
Military Asset Management Features
Full lifecycle tracking for equipment and mission-critical gear
BarCloud’s Military Asset Tracking Software complements the inventory system with tools to maintain accountability over long-term equipment and serialized assets.
Asset Features:
- Import/export asset data
- Check-out/check-in
- Custody tracking
- Move assets between bases & units
- Reservations & equipment scheduling
- Service history & maintenance costs tracking
- Depreciation & lifecycle management
- End-of-life alerts
- Full historical records
- Notes & flags for controlled equipment
Inventory Requisition & My Work Assets
Controlled self-service for units, departments, and personnel
Military staff can view available inventory and equipment, request custody, request maintenance, or report missing items—without needing a full user license.
- Supports armories, motor pools, and supply rooms
- Custom permission levels
- Tracks request history with tamper-proof logs
Hosting Options for Military Inventory Management and Asset Tracking
We have three hosting options to choose from for any of our Military systems
Our Cloud-Hosting option gives us more control over the security of your system while the On-Premise option puts all your security in your hands. The Self Hosting option lets you host our application on your own hosting servers or with an application hosting service.
Our On-Premise and Self-Hosted options are the more popular choices for military divisions because they have complete control over system set-ups. The On-Premise Solution gives the military full control over the security of their inventory and asset data. Our Cloud-Hosted military equipment accountability system is extremely secure as well, but we do the heavy lifting and host your database on our secure servers, significantly decreasing work for your IT department.
Military DD Form 1149 Integration
See how our Inventory Control and Asset Tracking systems can integrate with this form
Our Military Inventory systems and asset tracking software increases the efficiency of the Department of Defense by allowing the integration of Form DD 1149. The System’s DD Form 1149 integration drop-downs will have your specific information automatically populated, or users may manually input if information needs an override.
Inventory Management Software for Every Military Branch
Military maintenance tracking software for Army, Navy, Air Force, Marines, Space Force, National Guard & Coast Guard
Every branch of the U.S. Military manages different types of equipment, supply chains, and operational requirements. BarCloud’s Military Inventory System adapts to each branch’s unique workflows—whether you’re tracking weapons components, aviation parts, communications gear, uniforms, tools, or mission-critical supplies across multiple bases.
Below are some examples of how BarCloud supports each branch today:
Army Inventory Management Software
Our system helps Army units track tools, weapons parts, PEO Soldier equipment, vehicle components, comms gear, and supplies across armories, motor pools, logistics hubs, depots, and training centers.
Navy Inventory & Supply Tracking Software
Supports shipboard supply rooms, naval aviation units, maintenance teams, and shore commands. Perfect for tracking repair parts, consumables, tools, and serialized equipment across ships, bases, and squadrons.
Air Force Equipment & Inventory Control
Manages flight line tools, avionics equipment, PPE, calibration assets, mobility bags, and consumables across squadrons, hangars, and maintenance facilities—while giving command full visibility across installations.
Marine Corps Logistics & Equipment Tracking
Ideal for tracking infantry equipment, comms gear, tools, training materials, and serialized assets across battalions, maintenance bays, depots, and armories.
Space Force Equipment Tracking Software
Supports military check-in/check-out tracking of IT equipment, specialized electronics, calibration tools, secure devices, and mission-critical technology for guardians across bases and operational centers.
National Guard Inventory Management
Handles distributed locations, temporary deployments, training centers, and facility-level supply rooms—while still giving HQ full visibility using our Multisite System.
Coast Guard Asset & Inventory Tracking
Tracks rescue equipment, PPE, maintenance tools, IT gear, and supplies across stations, cutters, aviation facilities, and field units.
Military Inventory and Asset Tracking Mobile App
Manage your inventory and assets with your mobile devices
Our mobile app allows Military personnel to perform day-to-day inventory management and asset tracking transactions at anytime, anywhere with mobile barcode scanners. With our seamless mobile app, the military can quickly and easily Receive and Issue military inventory or assign equipment. Members of the Army, Navy, Marines, Air Force and defense contractors can use our powerful System’s mobile app for managing inventory, assets, or both while on the move.
Case Studies & Blogs
FAQs
What is the best military inventory management software?
The best military inventory system is one that offers tamper-proof history, multi-base visibility, DoD reporting support, gov-spec scanner compatibility, and flexible deployment options. BarCloud is built specifically around these military requirements.
Can BarCloud be used on classified military bases?
Yes. We support gov-spec scanners with microphones, Wi-Fi, cameras, and RFID disabled for use in secure and classified facilities.
Does BarCloud support military forms like DD 1149?
Yes, BarCloud can generate and configure DD Form 1149 and other government/DoD reporting requirements.
Can multiple bases share one military inventory system?
Yes. BarCloud’s Multisite System lets bases work independently while HQ oversees all locations from a central dashboard.
Can the military use BarCloud as an on-premise solution?
Yes. On-Premise and Self-Hosted deployments are popular for DoD and government agencies requiring full control over security.
What types of military inventory can BarCloud track?
Weapons components, uniforms, medical supplies, tools, consumables, serialized equipment, vehicles, comms gear, IT assets, avionics parts, and more.
Which is the best military inventory tracking software?
The best Inventory System for military and defense should include combined systems and multi-sites so you can seamlessly track both inventory in one platform across multiple bases or locations. The perfect solution should also include basic features that automate most of the management process as well as add-on modules for users to manage their assigned items. Solutions that offer mobile apps and easy barcode generation are also favored as they make inventory management easier and more convenient.
Our software is designed to scale with your organization, whether you're managing a single base or a global network of facilities. Easily add new users, locations, or modules as your mission requirements evolve.
What is the most common military inventory system?
When you first initiate inventory management for your military base, you might think that spreadsheets will suffice. However, as you catalog increasing amounts of inventory, that soon becomes unsustainable. That’s why most opt for a software that can help automate those management tasks.
Seamlessly manage inventory and critical assets across multiple bases, both onshore and offshore. Our software allows you to:
- Run global reports from headquarters for complete visibility across all locations.
- Optimize inventory distribution and allocation for maximum efficiency.
Is the military equipment inventory tracking system secure?
It is very important to ensure that your data is secure. The ideal military inventory management software should have stringent security standards and be put through security tests to ensure that your data remains confidential.
We take the security of our clients’ data very seriously and have put our software through rigorous security tests to ensure the privacy and confidentiality of your military branch’s information. Speak to a representative to learn more about our SOC2 certification.
Why is proper defense inventory management necessary?
Without a proper system in place and no visibility over inventory levels, it is easy to overspend either by overstocking or understocking. Pen and paper methods will not suffice to manage large amounts of inventory items on your military base.
Our military barcode system is the best way to maintain visibility over your inventory. Our system is fully configurable to your base’s unique tracking challenges.
