Be Proactive, Not Reactive
Maintenance tracking helps you keep your equipment well-oiled, ready for when you need it most.
Fewer things can cause more frustration for a business than discovering the asset they needed is unfit for use due to lack of maintenance. Proper upkeep of an equipment’s condition is vital in order to get the most out of its life cycle. To meet this essential need, our system provides maintenance tracking. It provides users with scheduled notifications of when maintenance is needed, allowing businesses to spend less time responding to asset loss and more time preventing it.
No More Broken Assets
Never worry about an asset being broken when you need it with our asset maintenance software
Regular maintenance does so much more than prevent asset loss and failure. It can also make the entire workday run more smoothly for staff and facility managers. Regular maintenance means preventative maintenance, empowering staff to solve small problems before they become big ones. This creates a pattern of preemptive elimination of workplace problems or hazards, which means an improved quality life for workers while trimming operational costs by avoiding surprise repairs.
Why Use Our Asset Maintenance Feature?
Maintain your assets and more with BarCloud
To provide the best experience in asset maintenance, we’ve ensured that our software has all the features needed for it to function as a Computerized Maintenance Management System (CMMS).
Reports
Configurable reports create a full breakdown of an organization’s maintenance practices, providing workers with the foresight needed to predict when repairs are needed.
Alerts
Customizable Alerts allow administrators to receive requests for asset maintenance in real time or can be set to the system’s calendar for future dates when support is needed.
History
The full history view creates a comprehensive overview of an organization’s maintenance history. This allows administrators to generate detailed reports for both short-term and long-term maintenance planning and scheduling.
My Work Assets
Asset Maintenance is smoothly integrated into the My Work Assets Feature, allowing staff to request maintenance directly for items in their care.
Request Maintenance
Users and Non-Users can make requests for maintenance
Delegating specific processes to separate systems is an invitation to chaos. It can result in lapses in communication and increases frustration for both staff and clients. High-effort and high-cost solutions must be avoided for any organization to succeed.
That’s why we are committed to creating an all-inclusive asset maintenance solution for everything pertaining to assets and their upkeep. To accomplish this, we’ve ensured that both users and non-users can request maintenance all under the umbrella of a single system. Being able to request maintenance while using the same system to respond to maintenance requests keeps everyone updated and on the same page.
Schedule Maintenance
Once maintenance has been requested, you can move forward to schedule it
Good asset lifecycle management means maximizing an asset’s ability as much as possible. With the flexibility of our Schedule Maintenance feature, your assets upkeep can be maintained through all four phases of your item’s lifecycle. Whether your item is in the phase of planning, acquisition, maintenance, or disposal, our schedule maintenance function can be tailored to your exact needs.
The Schedule Maintenance Feature allows users to create automatic recurring requests for maintenance on a specific item. With this, a user never has to worry about missing important deadlines for important inspections and repairs. In addition, a scheduled maintenance request can also be requested on demand, so that when accidents do happen, they can be given a swift response and solution.
Perform Maintenance
Keep track of information about the maintenance as well as requesting and scheduling
No asset-maintenance system would be complete without a feature to track the actual process of performing maintenance. Using this view provides clear and complete information regarding who is conducting maintenance, where it is being performed, and the time frame of the asset’s expected return.
Better yet, this feature allows for pictures to be attached as well as special notes on what type of maintenance was performed. This can also be used to include important documents such as manuals and warranty information. This provides a positive, low-effort experience for completed work orders and guarantees greater invisibility for staff and clients alike.
Improve Maintenance Visibility and Decision-Making
BarCloud’s maintenance reporting tools do more than just schedule and log repairs. They can centralize all your asset data, giving your team a clearer picture of asset performance over time. The History and Reports features work together, allowing you to analyze maintenance frequency, cost trends, and any recurring issues.
By helping you understand which assets need the most attention, BarCloud means your teams can plan for replacements more effectively and identify any patterns that may indicate operational inefficiencies. This results in better decision-making, helping you align your maintenance strategy with budget forecasting and lifecycle planning. It also improves accountability, ensuring your maintenance activities are fully documented, traceable, and easily reviewed for audits or compliance.
FAQ
What is the best maintenance tracking software for assets?
The best asset tracking and maintenance management software will provide you with two major options to choose from. The first is a system that logs and tracks maintenance as it is performed, and the 2nd option is a system to schedule a one-time or recurring maintenance. The perfect system will also allow you to add before and after images, documentations and tracks who performed the maintenance and when they performed it. This provides your organization with a historical log and a clear audit trail.
Our asset management system is the best asset maintenance tracking software with all the features mentioned above. By simplifying your cumbersome management tasks, we help you and your team streamline your workday and expand your business sustainably.
What is the most used asset maintenance tracking software?
Part of an effective asset management strategy involves a highly structured process including asset tracking systems, regular audits, maintenance tracking and more. The most common method to do that is by utilizing an asset management system that has maintenance tracking features. With such a system, you will be able to implement an effective asset tracking system that streamlines your workday and simplifies your management tasks.
Our asset management software is the perfect solution to this. Our maintenance workflow automation system makes it easy to follow the structured process of asset tracking with features designed to keep track of assets at all times, even when they undergo maintenance.
What is an asset maintenance management system?
An Asset Maintenance Management System is designed to help streamline and optimize the maintenance of assets within your organization. With a system like that, it is easy to plan, schedule, execute and keep track of maintenance activities for various types of assets, such as equipment, machinery, vehicles, or facilities. By centralizing maintenance processes and data with a system, this helps organizations improve the reliability of assets, extend asset lifespan, reduce downtime, minimize maintenance costs, and ensure regulatory compliance.
Our asset tracking system includes maintenance tracking features, so you don’t have to purchase a separate system! We built the system to provide maintenance lifecycle management features to enhance your operational efficiency and maximize the overall performance of assets at all stages
How can maintenance reports help reduce operational costs?
With configurable reports, BarCloud summarizes asset maintenance frequency, downtime, and repair costs. This means you can identify underperforming equipment or recurring issues that can drive up your expenses. Reviewing this data, your maintenance teams can adjust scheduled tasks or replace inefficient assets sooner, which in turn reduces your operational costs.
What role does maintenance history play in asset lifecycle management?
With BarCloud’s History feature, you can gain a full log of maintenance actions, repairs, and inspections over the lifespan of an asset. This means managers can determine when an asset is nearing its end-of -life or becoming too costly to maintain. The insights BarCloud provides support for more accuracy in budgeting and procurement planning, and the centralized history provides traceability for audits and compliance reviews.
Can maintenance tracking improve equipment reliability and uptime?
BarCloud’s asset repair tracking and maintenance scheduling ensures that your assets receive service before minor issues become severe enough to cause downtime. The maintenance alert system notifies administrators whenever service is due, keeping assets in optimal condition. With consistent asset condition monitoring, BarCloud also builds predictable performance patterns and provides asset failure prevention. The result is higher productivity and smoother operations across your departments.
How does centralized maintenance data improve accountability across teams?
By consolidating all asset repair requests, asset maintenance schedules and completions in one system, BarCloud gives administrators insight into who performed which task and when. This means you can eliminate miscommunication between departments and reduce reporting errors. With centralized accountability, you ensure that every maintenance action will be documented, improving your compliance efforts and team performance reviews. You also gain a verifiable audit trail that supports consistent operational standards across all sites.
