Make Better Decisions with Self-Service Asset Tracking
My Work Assets extends asset visibility beyond administrators to your everyday employees, creating more accountability and transparency.
This platform gives staff the power to view, request, or report company-owned assets directly through the digital store interface without needing full access to the entire asset tracking system. Not only does this reduce administrative bottlenecks, but it also improves asset utilization across departments. Its integrations into the larger BarCloud ecosystem means employees can manage requests, admins can approve them, and the entire organization maintains complete visibility throughout the process.
Manage Your Own Assets
An innovative digital store interface for requesting shared resources
My Work Assets is a one-of-a-kind feature designed to make you and your staff’s lives easier. Manage company-owned resources and items with the same system you would control your physical assets.
Our unique feature essentially looks and functions like a digital store, but you can do so much more. Through My Work Assets, users or non-users of the system can request possession, calibration, and disposal or report assets missing or in need of repair. This feature comes with 20 free users and makes it easy to manage your most basic Asset Tracking needs, so our software remains user-friendly and easy to use.
Streamline Asset Lifecycle Management
One of the most important aspects of the My Work Assets feature is how it centralizes asset reservations, transfers, maintenance, and disposal all into one singular workflow.
Your employees can initiate lifecycle actions such as maintenance, calibration, or disposal while managers maintain their control and approval authority. Because every asset condition update and movement is tracked in real-time, you can rest assured your reporting and audits become more reliable. Tracking the entire lifecycle in this way helps you control costs by preventing redundant purchases and plan replacements with better accuracy, as well.
Reservations Request
Request permission to check-out any asset you see in the software
Once you find an asset that you would like to reserve, all you have to do is click a button and our asset management software will send an alert to an administrator to approve your request. Through this feature, you can choose whether you want to possess the asset temporarily or permanently.
Maintenance Request
Ensure your assets are in good shape by requesting maintenance
Certain My Work Assets shoppers can be set as Maintenance Requestors in the Admin Functions. Whenever an asset that is under their or their subordinate’s custody needs repair or maintenance, they can request it in the software which will send an alert that maintenance has been requested.
Increase Accountability and Reduce Asset Loss
With built-in request and approval logs, My Work Assets ensures you can maintain a traceable record of every transaction, including who requested what, when, and why. Because users can report missing or damaged items directly, issues can be flagged and inventory gaps closed sooner. This level of proactive asset utilization reporting helps you build a culture of responsibility within your organization, which is critical for effective business asset tracking. Centralizing your asset data also reduces your reliance on manual reconciliation as well as spreadsheet errors.
Request Disposal or Report Something Missing
Use our My Work Assets feature to note when something is missing or needs to be disposed of
When something reaches its end-of-life (EoL), you can request disposal through the centralized asset tracking system. You can also report assets missing or broken so this can get entered into the system and you can be assigned or reserve a new asset. This allows you to have real-time asset visibility of what assets need to be replaced, so you can save money by not buying too many.
Simplify Multi-Department Company Asset Management
Within My Work Assets, each department can access only the most relevant asset catalogs to them. This helps streamline internal workflows while also keeping your master database unified. Role-based permissions also allow your departments to manage their own checkouts and maintenance without interfering with others’. Your admins still retain the ability to view all activity company-wide, ensuring consistency and compliance. We give you the flexibility to scale these features so growing businesses that need to manage assets across offices, job sites, or remote teams can always stay in the loop.
FAQs
How does My Work Assets simplify business asset tracking?
The My Work Assets feature consolidates all your company-owned asset data into a single, intuitive interface. This makes it easy for your employees to see what’s available and request what they need. Unlike systems that limit access to admins, our platform empowers all staff members to participate in cloud-based asset tracking, helping you maintain up-to-date, crowd-sourced asset information. You can go from tedious manual record keeping to a transparent, digital workflow where every request, approval, asset location, and action becomes fully traceable. With its decentralized approach, you can reduce bottlenecks and ensure data is always accurate.
Can employees request or return assets without admin permissions?
BarCloud has designed My Work Assets to allow standard users as well as non-admins to request or reserve items through the system’s built-in catalog view. Employees can submit requests for temporary use, permanent assignment, or calibration, which automatically notifies an administrator. Admins then review and approve the requests, maintaining oversight without requiring micromanagement. With the balance of self-service and control, you can cut down on back-and-forth communication and eliminate spreadsheet-based approvals. This system also minimizes downtime between when an asset is needed and when it is deployed, improving your overall organizational responsiveness.
How does the system handle asset maintenance tracking or repair requests?
Users designated as Maintenance Requestors can submit equipment repair or calibration requests through My Work Assets. These requests trigger automatic notices to the relevant administrator or maintenance lead. Because every update occurs within the same system, records of when and why repairs are needed are captured automatically, keeping a clear history for every asset. This gives managers the visibility to identify recurring issues, track repair costs, and proactively schedule preventative maintenance. This helps reduce downtime, ensure compliance with internal policies, and improve long-term asset longevity.
What happens when an asset is lost or reaches end-of-life?
Anytime an employee notes that an asset is missing, broken, or has reached its end-of-life, he or she can log a disposal or missing-asset report directly through My Work Assets. This alerts admins, who can review, confirm, and update the item’s status within the system.
This helps maintain data accuracy, ensuring that the asset register always reflects what’s available. It also supports better budgeting and inventory forecasting through keeping track of disposal records and replacement requests. Over time, you can reduce overspending and waste because you have the clearest picture of usage trends and asset turnover.
