Functions Like A Reservations Management Software
Prep your assets for the checkout process by controlling and managing bookings
The Reservations feature is offered as part of the overall Asset Check-Out Check-In workflow, making our Asset Management Software a holistic solutions provider. With Reservations, users are able to view and request reservations for available fixed assets, equipment and tools in the system. The reservation can be checked out at a later date or right away after the appropriate immediate approval.
Asset locations can also be tracked, keeping your data consolidated. In doing so, it allows users to save time and avoid having to use multiple asset trackers. This can be used for both internal shared resources or temporary equipment loans to clients.
View Your Assets on a Calendar
Making sure you don’t bump into conflicting reservations
We designed our Asset Tracking Software to present the existing reservations for a selected asset in a calendar view. This makes it easier to manage reservations with intuitive visual representation of reservation dates that might be confusing otherwise.
Now, when system administrators or assigned users with appropriate access approve asset reservation request, they can clearly see if the time period request coincides with another user’s request. This also applies to the requestor as they would be able to select the desired time period on a calendar view as well.
How does this benefit your organization?
Learn how we want to help streamline your asset management workflows
Intuitive and User-Friendly
Our calendar view makes the Reservations feature easy to navigate and has a short learning curve, allowing your employees to easily adopt this as part of their standard workflows.
Approval Cycles
In our system, a reservation request needs to be approved by an assigned administrator before being checked out. This provides a layer of security to ensure the proper usage of your assets.
Consistent Alerts
At every stage of Asset Reservation approval process, our system automates alerts sent via text messages or email on the progress of your requests.
Fully Configurable
Administrators can customize the Reservations process to fit any organizational requirements necessary.
Superior Security with Role-Based Access
Configurable user profiles for your satisfaction
To make sure that your assets never go into the wrong hands, our systems implement role-based access to the Reservations feature.
- All Employee / Non-System Users
- View Only Users
- Department Managers
- Concurrent System Users
- System Administrator
Set Up Asset Alerts However You Want
Customize the way you receive asset reservations alerts
System administrators have the option to enable or disable alerts specific to each reservation. This includes what information the alert contains as well as optional custom fields that can be added. The system administrators can decide:
- The subject and content of the alert
- Scheduled check out/check in dates
- Locations that the asset will be in
- The delivery of the alert, either through text messages or emails
- To include unique identifiers of the asset, like Asset Number and its Model Number.
- The recipients of the alert, either the requestor, the requestor’s manager or both.
Utilize the My Work Assets Add-On
Manage the access of non-system users
Depending on your business needs, you can also have employees that don’t interact with the Asset Management Software daily to utilize the My Work Assets add-on. We refer to these users as non-system users. Authorized non-system users can also have access to the “My Work Assets” interface add-on. They can use it to view the list of assets assigned to them, reserve items for future use, and place work orders for maintenance in real time. This feature can also assist with the disposal of assets.
Stay connected to your assets from anywhere
Manage asset reservations through our Mobile App
Compatible with iOS and Android devices, you can effortlessly reserve assets for specific dates with our Asset Management Solutions Mobile App. This makes it easy to scan barcodes or QR codes used to identify your assets, equipment and devices. We designed this to bring our clients easy Asset Tracking in the palm of your hand, learn more about our Mobile App here.
Not just for asset management
Explore what else you can do with our systems
We also offer options for inventory control software or combined solutions that manages both inventory and assets. We have the perfect long-term solutions to grow and scale up your business, no matter the size. Learn more about what options may work best for you through our demos!
