Education Inventory and Asset Tracking Software
Designed to make school inventory management and school equipment tracking effortless
An Inventory Tracking Software and Asset Management System made for schools.
Why Do Schools Need Our Inventory Software and Asset Tracking Systems?
How to Choose the Perfect Education Inventory System and Asset Management Software for Your School
To maintain a productive, positive learning environment for both students and faculty, a school must operate efficiently and transparently—particularly in how it manages inventory and assets. But without a proper school stockroom inventory system and barcode scanners, managing them can be stressful, time consuming, and costly. For schools that have inventory and assets spread across multiple sites, managing them can become even more daunting.
With our Inventory Control and asset management solution, Schools, Districts, Colleges, and Universities can secure their inventory and assets. They also can stay in the know every time an item changes ownership. By doing so, schools enjoy greater control over their budgets and adopt the best business practices for maximum accountability. All the while, tedious, time consuming, tasks that can take hours are trimmed down to a matter of minutes.
Need The Best Features for School Inventory Management and Asset Tracking?
Always stay on top of Audits by Harnessing the Power of These Features
Successful Inventory and asset management software requires a well-rounded array of features. And more importantly, features that can be configured to meet the unique needs of every School, District, College, or University. By implementing our education inventory management system, users will have all the tools they need.
Check Out/In Your School’s Assets
Check-Out/Check In oversees the process of items being checked out by students and faculty. Assets being checked out can be scanned, automatically updating the asset’s status.
Increase Accountability within your District
Advanced Security on Inventory and Asset Transactions allows schools to have full control over who is authorized and what they can access.
Set Due Dates for Students and Staff
Due Dates can be used to notify users when a pending due date draws near as well as when an asset becomes past due.
Keep an Accurate Active Directory
Active Directory allows for easy connection of your system, ensuring that all your data always stays up to date.
Track and Manage Inventory & Assets within Multiple Sites
Multi-Site Functionality makes managing multiple sites easy. It seamlessly integrates data from every site into one system and can be accessed from any site.
Schedule and Perform Maintenance
Scheduling and performing maintenance ensures the proper care of assets throughout their life cycle. It provides reminders of when an asset requires maintenance and simplifies asset disposal.
Education Inventory and Asset Tracking That Improves District-Wide Inventory Control
BarCloud is an education inventory management system that brings together all school inventory into one barcode-based database. From AV gear to library materials to lab equipment, everything is tracked with consistency across all departments. Our multi-site inventory management capabilities ensure districts and universities can keep tabs on their items, who has them, and how they are moved between buildings or campuses. This is crucial for preventing “lost in transit” items and duplicate orders.
Durable equipment such as laptops, tablets, instruments, and microscopes can be managed as part of your wider campus inventory control program without splitting systems. BarCloud makes it possible to check out, assign, maintain, and return school assets within the same ecosystem. The barcode inventory for schools creates a clean history for inventory and equipment, making auditing faster and improving accountability for shared resources. With role-based security and directory syncing, you can align access to individual job roles, and the user directory remains current when integrated with Active Directory.
Searching for An Easy Way for Your Staff to Request Resources and Equipment?
Our two add-Ons that show all your organizations available Inventory and asset items
The Inventory Requisition and My Work Assets Add-Ons allow you to view all your organization’s inventory or assets. You can also request temporary custody of these items. With these add-ons, you are not required to be a user of the system to use them. Anyone who is given access through our security controls can reserve your inventory or assets.
For example, teachers or professors who need lab equipment or an extra desktop for their classroom can go to the my work assets or inventory requisition interface. They can then browse through all available inventory and assets within their school or district. Then they can request or reserve them temporarily without needing to purchase new ones.
Challenges Schools Might Face
Our systems can help any school or district overcome its challenges
Breakdowns in communication between different departments can be detrimental for a School, District, College, or University to overcome its challenges. Important officials can be left in the dark regarding important decisions, and faculty can struggle to keep up with technical language.
These issues can compound and cause schools and even entire school districts to fail in effective enterprise resource planning (ERP). With our systems, schools can quickly organize their inventory and assets such as av equipment, Library books, laptops, desks and chairs, art supplies, and more.
The Solution? Consolidate Your Data with Our Systems.
Here is How Our Systems Can Elevate Your Approach to Enterprise Resource Planning
Our school inventory tracking software and education asset tracking system integrate information from across every department and consolidates it in one place. Using this gives administrators a systemic overview of their entire school or district. Also, while still being able to divide the data up based on department or work site. This makes managing your data simple and easy while being able to be as broad or as granular as you want.
School Inventory Management System and Asset Tracking Solution for All Educational Institutions
We have a variety of systems that can help any educational institution manage their inventory and assets
- K-12 Schools
- Elementary Schools
- Private Schools
- Public schools
- Public Charter Schools
- International Schools
- High Schools
- Music Schools
- Theatre schools
- Art Schools
- Colleges
- Universities
- Schools Districts
- and so much more...
Hosting Options We Offer
We have three hosting options for our school equipment inventory tracking and asset management software
Our education inventory tracking system and asset tracking software can be implemented in a few different ways, giving you options on how you want to control your data. The Cloud-Hosted option saves your institution time and energy as we take care of setting up and maintaining servers for you. The Self-Hosted Option on the other hand lets you host our school resource inventory tracking application on your own hosting servers, or with a third-party application hosting service. With the On-Premise option, you have full control to customize your security configurations.
FAQs
What types of school inventory can BarCloud track?
Our barcode-based system supports consumables as well as durable equipment. This means it can help you keep track of everything from sports gear to library items to IT equipment.
How does multi-campus inventory tracking work for districts or universities?
BarCloud lets you manage inventory across multiple buildings or campuses while maintaining a single centralized view. All inventory transfers or checkouts can be tracked to support consistent control across your entire institution.
Can BarCloud help with student or staff equipment check-out?
Yes, all equipment can be checked in and out using barcode scans. This updates status and assignment history automatically within your broader classroom inventory management system.
What hosting options are available for education inventory and school asset tracking?
BarCloud can be configured to be cloud-hosted, self-hosted, or hosted on premises. We offer you the flexibility to choose based on your IT workload and data control needs.
