Inventory Management and Asset Tracking Software for Schools

How Our Inventory and Asset Managment System Can Help Public and Private Schools

Introduction

Located in Lakeland Florida, Sparrow Academy’s mission is built around providing a well-rounded education where students can gain valuable technical skills, develop self-awareness and emotional intelligence, and create a healthy balance of work and life. With staff trained to help students manage trauma, the academy takes great pride in taking a purposeful approach in helping students heal.

Running a school means that important inventory items and equipment are needed in order to provide students with the education they deserve. Classrooms need to be well stocked, and teachers need to be well equipped to guide the students under their care. Accountability must be assumed when items go missing. In order to streamline their processes, they needed an inventory tracking software for schools. After being impressed by our system’s wide array of features and affordable price, Sparrow chose to adopt our system.

The Challenges of Managing School Inventory Before Our System

Keeping track of materials, books, supplies and resources is no easy task for schools. For Sparrow Academy, their main difficulties were having to manage the variety of items they used throughout the year. This includes textbooks, instruments, and other supplies that needed to be managed according to each classroom. With no means of easily scanning and inputting items, it took considerable toll on the faculty.

The academy offers homeschool programs, which means that they also provide equipment and resources for students studying from home. They were in charge of distributing items requested by parents, but they often found themselves overordering or underordering enough supplies for their classrooms. They did not have proper visibility over what had been ordered or what each classroom had, leading to a lack of accountability. These issues had to be resolved so that staff could spend less time bookkeeping and put their attention where they needed it most. With that in mind, the academy asked themselves, “What is the best Inventory System for Schools?”

Why Sparrow Academy Chose Our Inventory and Asset Tracking System

They needed a feature-rich system, a platform that parents could check items in and out securely, and a streamlined way to conduct the end-of-year inventory audits to see what went missing. In addition to that, our inventory system provides configurable notifications on when stock levels drop past a certain threshold. One of the biggest concerns Sparrow Academy faced prior to adopting our system was overordering and inaccurate accounts of stock per classroom. Therefore, this feature was one of the features they needed to counter their inventory management issues.

Our system met all the needs they had in mind. Not only was our system more valuable than other candidates, but parents could use the check-in and check-out function to formally request items. These features would provide vast improvements to the quality of life for students, staff, and parents. With those factors in mind, choosing to go with our system seemed an easy choice.

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How The Institution Used Our Inventory Management Software

After adopting our system, Sparrow Academy began implementing it by doing a complete intake of all school equipment, assets, and supplies. Then, they were able to sort all items by items by creating their own categories. “Everything gets put into the category it would go under, like ‘4th grade resources’, or ‘student books’ or ‘3/4 size cello’,” Sannino said. From there, they printed barcodes and placed them onto every item processed.

In addition, the school also began making use of our mobile app. This allowed them to be able to check out devices using increased mobility. This is vital for success for any school or school district. After the first few months of regular use, the short-term benefits of adopting our system became clear and exciting. Even more so were the long-term benefits that Sparrow Academy would enjoy in the years to come.

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The Results

The academy quickly saw the benefits of our software, and their hopes are high when it comes to future use. They hope to use it to soon categorize every single item that is in the academy’s care. Not only do classrooms know exactly what they have and what they need at all times, but parents have had a much easier time requesting the equipment they need.

As their proficiency in using our system grows, they believe that it will result in clear decreases in overspending on stock as well as funds spent to replace lost items. In doing so, their hopes are high that this will result in saving significant amounts of money over the course of the next few years.

Call-to-Action

Inventory Management and Asset Tracking for Education can be a frustrating ordeal for all involved. But just as Sparrow Academy demonstrated, our system can provide the best inventory system for schools, making it easy to manage supplies and essential equipment. With their stock in order and their processes streamlined thanks to barcode tracking, our system has helped Sparrow Academy in its mission to guide and educate.

To learn more about how you can improve your organization’s efficiency with our Inventory System and Asset Tracking Solutions check out our website or schedule a demo today at barcloud.com

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