Pacific Coast Community Services – Case Study
Why Did They Choose Our Inventory Software and Asset Management System?
The team at PCCS conducted an extensive research online and quickly found ours to be the most suitable inventory management system and asset tracking software for them. Ours is the only option out there that offers both inventory tracking and asset management in one easy-to-use system, a big factor in their decision-making process. Besides our intuitive interface, they also liked the variety of features that we offer, all configurable to fit their organization and warehouses exactly the way they need.
With our software, they could effortlessly keep track of and manage items with expiration dates. Configurable alerts meant that whenever a particular inventory items is running low or is expiring soon, they could get automated notifications to ensure that inventory levels never get too low.
How did PCCS find our Inventory Management and Asset Tracking Software?
Prior to adopting our inventory tracking system and asset management software, the non-profit (Pacific Coast Community Services) did not have a lot of visibility over their inventory levels. They struggled to keep up with the expiration dates of their stock items. This meant they were not able to order inventory in advance or plan out their restock schedule properly.
In order to analyze the trends in their inventory usage, they had to manually build spreadsheets which took up a lot of time and
effort. They also weren’t able to effectively maintain a comprehensive history of their asset and equipment, including the
transactions they underwent and their movement. The inventory system that they were using at the time was reaching its end of
life and that’s when they asked themselves, “What is a good software to manage inventory and assets efficiently?”
Industry
- Non-Profit Organization
Key Challenge
- Struggled to manage expanded operations
- Maintaining inventory accountability
- Difficulty maintaining history of assets
- Lack of visibility into inventory levels
Benefits
- Sustainable scalability with an effective system
- Saved time and money with more visibility over items
- Automating inventory reports
- Streamlined day-to-day operations
Who is PCCS and What Do They Do?
Established in 1996, Pacific Coast Community Services (PCCS) focuses on hiring and training disabled individuals through contractual relationships and employment opportunities. Managed by experienced professionals, the non-profit organization offers diverse business services to the public and private sectors, emphasizing cost-effectiveness. PCCS has a rich history, providing various services to government entities, including warehousing, furnishings management, mailroom operations, and food services.
The organization’s core mission within the AbilityOne program is to create long-term employment for individuals with disabilities, promoting self-fulfillment and professional development. PCCS also actively collaborates with rehabilitation providers to offer training and job development services, aiming to transition individuals from employability to sustainable employment.
How Do Non-Profit Organizations Use Our Inventory System and Asset Tracking Solution?
The nonprofit organization implemented our inventory tracking system and asset management software into their day-to-day routine. They use the Receive and Issue Transaction features the most for receiving and issuing items like office supplies. This allows them to constantly update inventory and asset data in the system, providing comprehensive visibility over all the inventory items and equipment across their organization.
They also use the Reports feature to generate detailed analytics on inventory trends and forecast the items needed for their services. They also manage medical supplies and emergency supply kits that have expiration dates, which can be managed easily with our system. Our software makes it simple to remove obsolete items, reorder materials, and replace expired items. They are able to do this with the Min/Max Quantities features, keeping their stockroom up to date and fully stocked.
How Can Nonprofits Benefit from Using an Inventory Software and Asset Management System?
After implementing our inventory software and asset tracking system, they noticed significant improvements to their operations. Our system helped streamline their workflows, resulting in notable time and cost savings. The real-time visibility into inventory and assets as well as enhanced accountability with thorough automated documentation has been instrumental in enhancing the efficiency of their staff. By eliminating manual tracking and updating, our inventory tracking software helps the organization ensure that stock levels are always current, reducing the risk of errors and minimizing the time spent on reordering expired goods.
As the organization is currently preparing to expand their operations, our system’s capability to generate detailed reports on demand, without the need for manual spreadsheet creation, will become particularly advantageous. This feature not only saves time but also enhances decision-making by offering instant insights into stock levels, usage patterns, and asset data.
The ability to access comprehensive inventory information at any time further streamlines day-to-day functions, fostering a more responsive and agile operational environment for the office supply stockroom. This makes our barcode inventory system the perfect software to help not only Pacific Coast Community Services, but also any organization scale up operations sustainably.
Looking for an Inventory and Asset Tracking Software for your NonProfit?
To learn more about how you can improve your organization’s efficiency with our Inventory System and Asset Tracking Solutions, check out our website or
schedule a demo today at barcloud.com
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